Electronic invoicing across Europe is no longer just a “future consideration.” With PEPPOL becoming the default exchange framework in many countries, the way invoices are routed, identified, and delivered now plays a direct role in compliance, customer experience, and revenue flow.
CargoWise’s introduction of a new PEP – PEPPOL Organization Registration Code may look like a small system update on the surface. In reality, it adds a powerful layer of control for accounting and finance teams, especially those operating in PEPPOL-mandated regions or managing mixed invoicing models across customers.
This update is less about changing how you invoice and more about giving you precision, flexibility, and safeguards in how electronic invoices are delivered.
What Changed with the New PEPPOL Registration Code?
CargoWise has extended its Organization Registration Code list to include a new universal code:
PEP – PEPPOL ID
This code can be applied to organizations across all countries and allows CargoWise users to manage how receivable transactions are routed through the PEPPOL network.
Until now, CargoWise typically relied on country-specific primary registration numbers, such as VAT or business registration IDs, to identify a recipient’s PEPPOL endpoint. While this works well for regulated, standard use cases, it offers limited flexibility when customers use alternative routing identifiers or customized endpoints.
The new PEP registration code fills that gap.
Why does this Matters for PEPPOL Compliance and Control?
As PEPPOL adoption expands, especially with mandatory B2B e-invoicing deadlines approaching in countries like Belgium, many organizations are discovering that not all PEPPOL recipients operate the same way.
Some buyers:
- Use custom endpoints such as GLNs
- Maintain unregulated PEPPOL IDs for specific document flows
- Prefer non-PEPPOL channels like EDI by mutual agreement
The PEP registration code allows CargoWise users to accommodate these real-world scenarios without breaking compliance or disrupting invoice delivery.
In short, it gives you routing intelligence, not just connectivity.
Smarter Routing for PEPPOL Recipients
With the PEP registration code in place, CargoWise can now do more than follow default country rules. It can:
- Override the regulated PEPPOL endpoint when a customer uses a refined or customized identifier
- Route invoices to unregulated PEPPOL endpoints where permitted
- Fall back automatically to local authority rules when no override is defined
This ensures invoices reach the correct destination the first time, reducing rejections, delays, and manual rework.
For finance teams, that translates into:
- Faster invoice acceptance
- Fewer failed transmissions
- Cleaner audit trails
When Override Capability Becomes Critical?
In many PEPPOL-enabled countries, local authorities define a standard endpoint scheme, often tied to VAT or business registration numbers. CargoWise continues to support this model by default.
However, some trading partners refine their routing rules based on:
- Transaction type
- Issuer identity
- Internal accounting workflows
The PEP registration code allows CargoWise to respect those refinements without altering your core accounting setup.
If no PEP code is present, CargoWise simply follows the regulated local PEPPOL requirements. This balance ensures compliance is never compromised while still offering flexibility where it’s needed.
Excluding Specific Debtors from PEPPOL—By Design
One of the most practical uses of the new PEP registration code is the ability to intentionally exclude a debtor from PEPPOL delivery.
This is especially relevant in regions where:
- PEPPOL is the default invoicing method
- Alternative channels (like EDI) are still contractually accepted
- Customers are not yet operationally ready for PEPPOL
Using a defined exclusion value, CargoWise can automatically discard eligible PEPPOL transactions for that debtor, without errors, retries, or failed statuses.
From an accounting perspective, this avoids:
- Duplicate invoice delivery
- Customer disputes
- Manual intervention by finance teams
It’s a controlled opt-out mechanism built directly into the system.
What does this Mean for Accounting and Finance Teams?
This update is not about learning another configuration screen, it’s about reducing risk as PEPPOL becomes unavoidable.
For accounting teams, the benefits are clear:
- More predictable invoice delivery outcomes
- Better alignment with customer-specific invoicing agreements
- Reduced exception handling as mandates tighten
- Cleaner compliance posture across multi-country operations
As PEPPOL regulations evolve, small configuration gaps can quickly turn into rejected invoices or delayed payments. The PEP registration code helps close those gaps before they become problems.
Why is this update Especially Timely?
With Belgium’s mandatory B2B PEPPOL invoicing deadline set for January 1, 2026, and similar mandates rolling out across Europe, PEPPOL is no longer optional.
Updates like this signal a broader shift:
- From “Can we send e-invoices?”
- To “are we sending them correctly, consistently, and contractually?”
CargoWise is clearly preparing customers not just for compliance, but for operational reality in a PEPPOL-first environment.
Do You Need Immediate Support?
If you operate across multiple countries, deal with mixed PEPPOL and non-PEPPOL customers, or are preparing for upcoming mandates, this is not an update you should leave unchecked.
A CargoWise service partner can help you:
- Review which customers require PEPPOL overrides
- Validate registration code usage against local authority rules
- Prevent invoice rejections before mandates go live
Rather than reacting to failed invoices or compliance issues later, it’s far easier and far cheaper to validate your setup now.
Conclusion
The new PEP – PEPPOL Organization Registration Code may seem like a technical enhancement, but its real value lies in control, flexibility, and compliance confidence.
As electronic invoicing becomes mandatory across more regions, success will depend not just on being PEPPOL-enabled, but on being PEPPOL-accurate.
If you want to ensure your CargoWise environment is ready for what’s coming next, schedule a demo now, and it is the right time to speak with your CargoWise service partner and get ahead of the change, before it impacts cash flow, customers, or compliance.
