CargoWise Colombia e-Invoicing Integration

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Order Creation and Update API

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Comply With DIAN Factura Electrónica, Without Adding a Separate Platform

Get UBL-format invoicing and real-time DIAN validation built directly into your CargoWise environment, so e‑invoicing compliance runs from the system you already use for shipments and billing.

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Cargo ship sailing on turquoise blue water

Colombia's Factura Electrónica system, administered by DIAN (Dirección de Impuestos y Aduanas Nacionales), requires invoices to be validated by DIAN before they're considered legally issued, built on the UBL (Universal Business Language) XML standard. The requirement covers the large majority of registered taxpayers across virtually every sector.

Beyond standard invoices, DIAN's framework extends to supporting documents and, for many businesses, electronic payroll documents, each with its own validation and reporting requirements. CargoWise Colombia e‑Invoicing Integration connects your CargoWise environment to DIAN validation directly.

The Real Problems

Challenges freight businesses actually run into with e‑invoicing

Parameters

Challenge

Our Fix

Invoices Submitted to DIAN One at a Time

Manually submitting each invoice for DIAN validation doesn't scale once shipment and billing volume grows.

CargoWise invoices submit to DIAN for validation automatically, with confirmation matched back to the originating job before issuance.

Multiple Document Types With Separate Requirements

Supporting documents and electronic payroll each carry their own validation rules, on top of standard invoices.

Supporting documents are mapped and submitted under the same automated framework as standard invoices.

An Invoice Is Not Valid Until DIAN Confirms It

Validation happens before legal issuance, not as a follow-up step, which makes reliable real-time submission essential.

Real-time submission keeps the invoice validation step from becoming a bottleneck in your billing process.

Invoice Formats Not Matching Between Systems

The invoice format CargoWise generates and the UBL XML structure DIAN expects are not automatically the same.

Field mapping keeps your CargoWise invoice and the submitted UBL version in sync, with a clear audit trail between the two.

Data Errors Reaching DIAN

Incorrect NIT, tax codes, or line-item details submitted in UBL format get rejected, or worse, accepted incorrectly.

Invoice data is validated against CargoWise records before submission, catching mismatches before they ever reach DIAN.

Here is our complete CargoWise Colombia e‑Invoicing Integration process flow

Discovery & Analysis

We confirm your DIAN registration status and identify which document types, invoices, supporting documents, are in scope.

Data Mapping

We map CargoWise invoice fields, NIT, tax codes, line items, to the UBL XML structure DIAN requires.

Build & Configure

We connect CargoWise to DIAN, configuring the flow that submits invoice data and retrieves validation confirmation automatically.

Testing for Compliance

We test invoice submission against real transaction scenarios, confirming validation succeeds before go-live.

Go-Live & Hypercare

Controlled cut-over with close monitoring through your first live invoicing cycle under DIAN validation.

Monitor, Support & Train

Ongoing monitoring of validation status, plus mapping updates as DIAN requirements evolve.

What It Delivers

What CargoWise Colombia e‑Invoicing Integration delivers?

Every Invoice Validates With DIAN Automatically

Invoices submit for validation and return confirmed without manual portal entry.

Validation Happens Before Issuance, Every Time

Real-time submission keeps your billing process from stalling on the validation step.

Supporting Documents Covered

Additional document types beyond standard invoices are mapped and submitted under the same framework.

No Invoice Ships Unvalidated

An invoice DIAN hasn't confirmed isn't legally issued, this integration is built specifically to prevent that.

Why choose Elicit for CargoWise Colombia e‑Invoicing Integration?

Built Around DIAN Requirements Specifically

/01

Mapping reflects Colombia-specific fields, NIT, UBL structure, not a one-size-fits-all template.

Our Own Middleware, Fully Owned

/02

We build and run the connection to DIAN directly, so validation and retrieval are managed end-to-end.

Full Environment Discipline

/03

Development, UAT, and production each get dedicated setup and testing before anything touches live invoicing.

One Team, Start to Finish

/04

The team that connects your CargoWise environment to DIAN is the same one that adjusts it as Colombian e‑invoicing requirements evolve.

Global e-Invoicing Coverage Timeline

A regional view of where mandates currently stand, and where they're headed, mapped to the model each country actually uses.

Country	Status	Model
India	Mandatory	Reporting via IRP
Singapore	Phasing In	PEPPOL + Tax Authority (InvoiceNow)
Malaysia	Phasing In	Tax Authority Portal (MyInvois)
Thailand	Voluntary	Tax Authority (e-Tax Invoice)
Vietnam	Mandatory	Tax Authority Portal
Japan	Voluntary	PEPPOL (JP PINT)

Country	Status	Model
Egypt	Mandatory	Tax Authority (ETA)
Kenya	Mandatory	Tax Authority (eTIMS)
Zambia	Mandatory	Tax Authority (Smart Invoice)
Nigeria	Phasing In	Tax Authority (FIRS)

Country	Status	Model
Belgium	Mandatory (Jan 2026)	PEPPOL BIS 3.0
Poland	Phasing In (Feb–Apr 2026)	Clearance (KSeF)
France	Phasing In (Sep 2026+)	Reporting
Germany	Phasing In (2025–2028)	PEPPOL / XRechnung, ZUGFeRD
Croatia	Mandatory (Jan 2026)	Tax Authority (Fiskalizacija 2.0)
Spain	Phasing In (2026–2027)	Tax Authority (VeriFactu)

Country	Status	Model
Saudi Arabia	Mandatory, by wave	Clearance (ZATCA/Fatoora)
UAE	Voluntary 2026, mandatory 2027	PEPPOL + Tax Authority (via ASPs)
Oman	Upcoming	PEPPOL (planned)
Bahrain	Upcoming	Tax Authority (planned)
Qatar	Upcoming	Tax Authority (planned)
Jordan	Mandatory	Tax Authority (JoFotara)

Country	Status	Model
Australia	Voluntary	PEPPOL
New Zealand	Voluntary	PEPPOL

Country	Status	Model
Brazil	Mandatory, long-established	Tax Authority (NF-e)
Mexico	Mandatory, long-established	Tax Authority (CFDI)
Chile	Mandatory, long-established	Tax Authority (SII)
Colombia	Mandatory, long-established	Tax Authority (DIAN)
United States	No federal mandate	Emerging PEPPOL pilots
Canada	No federal mandate	Voluntary

Status reflects publicly announced timelines as of 2026 and can shift; we confirm your specific obligation during discovery rather than relying on a static table alone.

Looking for the Right CargoWise Partner to Support Your Growth?

Elicit Technology helps logistics businesses simplify CargoWise through implementation, integration, automation, configuration, BI dashboards, live setup, and ongoing support.

Frequently Asked Questions

Happy to Assist You with Anything

It covers the large majority of registered taxpayers across virtually every sector, we confirm your specific obligation during discovery.

It isn't legally issued until DIAN confirms it, which is why reliable, real-time submission matters more than eventual compliance.

Universal Business Language, a standardised XML format for business documents. CargoWise generates invoices in that structure automatically.

Yes. Supporting documents beyond standard invoices are mapped and submitted under the same DIAN framework.

We monitor DIAN guidance and adjust your configuration as requirements evolve, so you stay compliant without tracking it yourself.

We register qualifying invoices in RADIAN alongside DIAN validation, so businesses relying on factoring aren't left with invoices that are compliant but unusable.

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Order Creation and Update API

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Consol Formation API

House Bill Number Update API

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